DRM software, also known as digital rights management software, is becoming more and more important in an increasingly digital world. Especially with so many businesses working remotely due to the COVID-19 pandemic, encryption tools are crucial to the success of any business. From protecting your intellectual property to helping manage who has the correct permissions to download certain files or digital assets, DRM is something every business should think about.
Particularly at a time when even large corporations like Salesforce are considering a split between remote and in-person work after the pandemic, having a secure way to handle digital rights management is going to be a key component of your IT security moving forward. Read on for four different ways that digital rights management software can help keep your business’ day-to-day work secure.
1. Use DRM software for secure file sharing.
One of the major strengths of a DRM solution is the ability to share sensitive documents with the peace of mind that they’re not going to fall into the wrong hands. While a cloud-based storage solution like Dropbox or Google Drive is fine for everyday use, when you have a series of sensitive financial or medical documents that need to be shared between two parties, DRM software is going to be much more secure. Secure file sharing doesn’t just protect your own work, it also protects your customers. With data breaches, sadly, becoming more and more common, using a DRM solution can ensure that your company doesn’t wind up in the press for a data leak of your customers’ sensitive information.
2. Use a virtual data room when handling sensitive data during a merger or acquisition.
Perhaps one of the most crucial times to use digital rights management tools is when you’re going through a merger or acquisition. During these sorts of business situations, you will have all sorts of sensitive financial documents about your business earnings and employees that will need to be transferred from one company to another. A DRM system called a “virtual data room” can help facilitate these sorts of transactions safely and securely. Just like you’d meet in a boardroom where only a few key players were allowed, a virtual data room allows for similar permission-based access to enable key delivery of important documents and files from one party to the other.
3. Use DRM technology to control file permissions internally.
Not all data leaks are the result of outside attacks. In fact, while advanced phishing attacks certainly target businesses, employee error can also cause data leaks. Using DRM tools internally can help ensure that even if someone accidentally shares a file with the wrong person that they won’t be able to access it. If you’re working under a non-disclosure agreement, DRM technology can also allow you to keep certain files only accessible to the teams that need to interface with those materials in the first place. This keeps unauthorized use off of the table.
4. Use DRM software to fight piracy.
Perhaps the most obvious use of DRM software, fighting piracy is still a valuable reason to seek out a DRM system. Whether you have a subscription or share eBooks with clients, a DRM system can ensure that your intellectual property is protected as the copyright holder of those digital assets. Whether you’re implementing your DRM software to exercise your rights as the copyright holder of a DVD or some other form of digital media, DRM tools can help you limit or completely prohibit the copying and sharing of these materials. While not every industry will have these sorts of use cases for their DRM plugins, for creators with these sorts of concerns, DRM platforms are the right solution.